As a Reiki practitioner working with clients, you will spend a significant amount of time with your client. This work is supported by using resources such as form, templates, and tools.

Forms and templates help facilitate the process of booking your client and recording client information for your Reiki practice. Templates can help facilitate the process of introducing your client to your practice and the policies that you use within your practice.

Creating these resources and templates can take time especially as forms within a therapeutic setting must meet privacy, ethical, and legal considerations to protect clients. Using resources created by other professional organizations can help you are meet your obligations as a professional Reiki practitioner.

Using these resources can help you develop your professional skills by providing a framework and foundation on how to deliver specific interventions.

Some of the common benefits of using forms and templates include:

1. ADMINISTRATIVE TASKS:

• Easy to use
• Reduces administrative efforts
• Reduces clients administrative efforts of attending your practice
• Provide consistency to your Reiki practice policies
• Develops best practices
• Reduces errors through checklists
• Increase speed of administrative tasks
• Increases attention to detail
• Saves money
• Reduces redundant tasks
• Reduces repetitiveness
• Maintains brand consistency for your Reiki practice
• Simplifies document workflow

2. CLIENT CARE:

• Provide consistent education for your clients
• Facilitate best practices
• Reduces error through checklists
• Increases professionalism in providing your services
• Simplifies document workflow
• Provides consistent treatment
• Provides insight into your client’s progress

Some of the most common types of forms and templates are listed below:

• Intake forms – client information, consent forms
• Office Administration forms
• Practice Policies – legal, cancellation, refund, privacy etc
• Treatment Plan templates
• Progress Trackers
• Calendars
• Task Checklists
• Project templates
• Email templates – inquiries, reminders etc
• Letter templates – referrals, request responses

In the store here at Reiki Therapy Resources, we provide a number of packages that contain these various types of forms, and templates. Some of the packages and forms/templates are listed below:

Click on each link to read more details about each package

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ADMIN PACKAGE

BUSINESS ADMIN

• Business Details
• Accounts
• Contacts
• Financial Policies
• Fee Schedule
• Cancellation Policy
• Refund Policy
• Legal Policies
• Copyright
• Disclaimers
• Terms of Use
• Privacy Policy
• Business Trackers
• Social Media Tips
• Business Admin Maintenance
• Calendars

BUSINESS DEVELOPMENT

• Business Goals
• Project Template

CLIENT ADMIN

• Client Intake Checklist
• Client Call Log
• Consent for Services
• Client Privacy Policy
• Social Media Policy

EMAIL & LETTER TEMPLATES

• Inquiry Reply
• Referral Request
• Reminder Late Payment

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BLOGGING PACKAGE

BLOG ADMIN

• Blog Post Ideas Worksheet
• Content planner
• Writing Tips

BLOG WRITING

• Types of blog posts
• Creating your blog post title
• Writing methodology
• Blog post template
• Blog post checklist

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COURSE PLANNER PACKAGE

COURSE ADMIN

• Master Checklist
• Admin
• Tech
• Financial
• Folder Structure
• Planning
• Customer Sales Funnel

COURSE DESIGN

• Course Topic
• Course Format
• Course Delivery
• Course Creation

MARKETING

• Marketing Assets
• Blogging
• Social Media
• Email
• External

WORKSHEETS

• Worksheet List
• Master Checklist
• Important Links
• Financial
• Folder structure
• Sales funnel
• 30 Day Planner
• Course modules
• Sales page content
• Email outlines

You can create your own forms and templates that are relevant to your practice and contain your own Reiki practice branding including your logo and business details.

You can create a single document and print it multiple times if you physically process and store paperwork. Alternatively, you can create digital formats for your paperwork for electronic processing and storage.

If you process paperwork physically this means you can create your forms and templates in whatever format you prefer. If you choose to process paperwork digitally, you can create your form/template using software you prefer, however, you need to make your digital paperwork accessible to the clients in a variety of ways.

Some clients may not have access to Office products and therefore may not be able to complete Microsoft Word documents. Pdf documents are universally accessible and can also be interactive by accepting input from clients.

WHAT ARE YOUR REQUIREMENTS

When creating your own forms and templates, you should first start by writing a list of requirements that you need to collect. This is information that you may need to collect to meet legislative requirements or ethical requirements by your industry association.

You will also want to capture information fro your client that may benefit your understanding of the client’s current situation.

You may also want to include information that helps you learn about how your client found your business.

For questions that are not required by legislation or ethical standards, you can highlight them as optional so that your client understands they are not obliged to answer those questions. You should be respectful of your client’s information and the time required for them to spend on administrative tasks.

HOW TO CREATE YOUR OWN FORM OR TEMPLATE

CHOOSING SOFTWARE

The most common software to use to create your own forms and templates is Microsoft Word. Microsoft Word is a widely used software that provides a lot of flexibility in creating various styles of forms. You can incorporate your own logo, business information, graphics, tables, spreadsheets, and input fields. Microsoft Word also allows you to save your document in a variety of formats to provide to your clients.

If you want to use more robust software to create your forms and templates, you could use software from the Adobe Suite. The most common software programs used from the Adobe Suite to create documents include Illustrator, InDesign, and Photoshop.

InDesign is used professionally to make magazines and printed books and therefore contains features that will help you easily create professional documents. Illustrator and Photoshop are traditionally used for graphics and images, however, they are also easily used for creating text based documents.

Adobe products do have a steeper learning curve than Office products. They are also more expensive and provide a limited range of exporting your documents for use by other people such as your clients. The most positive benefits of using Adobe products is they contain a lot of features that can help you produce beautifully designed documents.

As technology improves, software providers are always looking for ways to improve their features to entice users to use their products. Microsoft Word has evolved substantially over time from being a purely text based program to now incorporating many graphic, interactive, and internet based features to help you create well designs and accessible documents to many users of the document.

CREATE YOUR DOCUMENT
At this stage you’ve written down all of your requirements to include in your document and chosen your preferred software.

Now you need to create your document. For any software you choose to use, the creators of the software will usually include templates for you to use as a guide to develop your own template. You will also find that users of the software often make their template versions freely available to other users.

For example, Microsoft Word contains a number of templates to create a calendar.

3 ways you can create a form template include:

• Make your own form/template from scratch
• Use a premade form/template that is provided by the software developers or other 3rd parties
• Use a premade form/template as a framework and amend it to incorporate your own requirements